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Legal Administrative Assistant

Job Title: Legal Administrative Assistant
Department: Legal
Location: Sunnyvale, CA
Reports to: General Counsel

Summary:

About Us: Ooma creates powerful connected experiences for businesses and consumers, delivered from its smart cloud-based SaaS platform. For businesses of all sizes, Ooma provides advanced voice and collaboration features that are flexible and scalable. For consumers, Ooma provides PureVoice HD voice quality, advanced functionality and integration with their mobile devices. Ooma’s groundbreaking smart security solution delivers a full range of wireless security sensors and an intelligent video camera that make it easy for anyone to protect their home or business. Learn more at www.ooma.com.

Summary: Ooma’s legal team is looking for an administrative assistant responsible for providing administrative and organizational support to the two attorneys in the legal department on a variety of topics and tasks. The ideal candidate should be highly motivated, meticulously detail oriented, extremely focused and should exercise proper discretion at all times. This position will report to the General Counsel as well as provide part-time support to the CEO and CFO when required.

Job Responsibilities:

  • Arrange meetings and maintain the calendar for the General Counsel
  • Communicate with internal staff at all levels
  • Locate signed agreements as requested by business units (also requisition process)
  • Facilitate contract approval and signatures
  • Maintain the electronic document system
  • File and retrieve documents
  • Prepare reports and documents from different online platforms, as needed
  • Manage team expense reports and budgets
  • Coordinate travel arrangements, as needed

Required Experience & Qualifications:

  • BA/BS preferred
  • 2+ years of administrative experience
  • Strong communication and interpersonal skills (verbal, written and listening)
  • Proficient in Microsoft Office (Outlook, Word, PowerPoint and Excel)

Preferred Qualifications:

  • Excellent attention to detail
  • Strong analytical and organizational skills
  • Superior verbal and written communication skills, particularly in working with sensitive and confidential information
  • Ability to produce high quality business correspondence, presentations and reports
  • Support collaborative projects with various internal units including Human Resources, Finance, Business Development, Sales
  • Ability to deliver results across multiple projects simultaneously
  • General familiarity with corporate transactions and commercial agreements

To apply, please submit your resume electronically to careers@ooma.com. (We will accept your resume in either one of the following formats: RTF, DOC, PDF, TXT)

Ooma™ is proud to be an Equal Employment Opportunity employer.

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